IFMA Shanghai Committees

IFMA Shanghai has many ways to have say in how the Chapter delivers and supports the organization.  We are always looking to have the member get involved and had a say.  If you are interested in any of the committees listed below please contact us for additional information.

Standing Committees

The following lists standing board committees – committees that exist year round. Note that the following list is not intended to suggest that all of these committees should exist; it is ultimately up to the organization to determine which committees should exist and what they should do.

Associate Committee
Communications Committee
Education Committee
Historical Committee
Hospitality Committee
IFMA Foundation Chapter Ambassador
Membership Committee
Newsletter Committee
Program Committee
Publicity Committee
Sponsorship Committee
Succession Planning Committee
Web Site Committee
Young Professionals Committee

Ad Hoc Committees

The following lists are ad hoc board committees or task forces, i.e., committees that exist to accomplish a specific goal/task and then are disbanded. Note that the following list is not intended to suggest that all of these committees should exist; it is ultimately up to the chapter to determine which committees should exist and what they should do.

Audit Committee (required)
Awards Committee
Community Affairs Committee
Golf Tournament Committee
Nominating Committee (required)
Special Events Committee

Standing and Ad Hoc Committees

Audit Committee:

• Plans and supports audit of major functions, e.g., finances, golf tournaments, fundraisers; and
• Reports to the chapter board of directors.

Awards Committee:

• Prepares the chapter’s submissions for IFMA’s Awards of Excellence; and
• Honors members, and recognizes achievement in professional and chapter activities.

Communications Committee:

• Reports to the board at all meetings;
• Coordinates all communication for the chapter; and
• Coordinates and distributes blast e-mails to all membership as needed.
• Oversees newsletter, publicity, and Web site committees;

1. Newsletter Committee:

• Publishes a hard-copy or electronic chapter newsletter;
• Distributes newsletter to chapter members on a regular basis;
• Includes IFMA headquarters in the distribution of the newsletter;
• Features articles that enhance the membership’s knowledge and understanding of the facility management profession;
• Promote interest and enthusiasm for chapter activities;
• Communicates news of and about the chapter’s members; and
• Reports to the board at all meetings.

2. Publicity or Public Relations Committee:

• Promotes the chapter and all functions hosted by the chapter;
• Prepares and distributes press releases and media advisories on chapter activities to the local media; (can contact IFMA for a local media contact list)
• Supplies IFMA with any promotional material developed; and
• Actively researches ways to publicize the IFMA name and the FM profession.
• Coordinates chapter social networking presence such IFMA’s Online Community, Face book, LinkedIn, Twitter and YouTube

3. Web site Committee:

• Develops and maintains the chapter Web site;
• Includes link to IFMA headquarters site-especially for membership information;
• Follows IFMA headquarters Web site guidelines.  These are included in the Appendix; and
• Reports to the board at all meetings.

Community Affairs Committee:

• Assists chapter in developing community involvement.

Education Committee:

• Oversees Credentialing and Programs Committees; and
• Reports to the board at all chapter meetings.

1. Credentialing Committee:

• Promotes the CFM designation
• Coordinates CFM study sessions
• Coordinates mentoring program.
• Promotes the FMP designation

2. Program Committee:

• Develops educational programs pertinent to facility management.
• Promotes educational programs pertinent to facility management.
• Plans the program time, location and logistics (meals, set-up, and A/V needs).
• Meets with speaker(s) to coordinate the program.
• Applies for CEUs, if applicable.  (Info available in the Education Section of Manual)
• Submits program promotional material to Web site, and/or newsletter/communication committees.

Historical Committee:

• Maintains chapter historical records;
• Catalogs and keeps a record of all chapter information;
• Sends copies of all records to IFMA headquarters for chapter files; and
• Ensures historical records are handed off to next committee chair, which includes but is not limited to: Financial records, Strategic plan, By laws, Re-certification, Constitution, Awards submittals, Vision, Banking information, Mission, Officer/elections

IFMA Foundation Chapter Ambassador:

• Participate in chapter level fundraising activities for the foundation, consistent with the vision and strategy of the IFMA Foundation and its Board of Trustees.
• Develop an action plan for the chapter and coordinate activities with the regional IFMA Foundation liaison if available in your region.
• Receive up to date information regarding foundation activities from the regional IFMA Foundation liaison as well as the regional IFMA Foundation liaison chair, where applicable, and communicate them to the chapter leadership / chapter members to increase awareness of the foundation and its activities. If there is no regional IFMA Foundation liaison, please contact the IFMA Foundation.
• Coordinate with the regional IFMA Foundation liaison and/or the regional IFMA Foundation liaison chair to acknowledge and recognize individual, company, chapter, and other support.
• Coordinate with the regional IFMA Foundation liaison or IFMA Foundation directly, if none exists in your area, to develop and coordinate fundraising activities in conjunction with World Workplace, in particular, the foundation events at World Workplace.
• Make presentations at chapter meetings on behalf of the IFMA Foundation.
• Participate in regional IFMA Foundation liaison conference calls.
• Share feedback from the chapter level to the Regional IFMA Foundation Liaison and/or the Regional IFMA Foundation Liaison Chair.
• Provide ideas for research and educational activities to the regional IFMA Foundation liaison and/or the regional IFMA Foundation liaison chair.

Membership Committee:

• The primary responsibility for the Membership Committee is membership growth and retention;
• Prepare a strategy to retain members;
• Prepare a strategy to identify and attract prospective members while retaining current members;
• Communicate the benefits and advantages of membership in IFMA and in the chapter;
• Reports to the board at all meetings;
• Instructs and supports prospective members in the process of becoming a member;
• Ensure there is an adequate supply of membership applications and information available at all chapter functions;
• Welcomes new members;
• Participates in IFMA headquarters listserv.
• Orients new members.
• Oversees Hospitality Committee.

1. Hospitality Committee:

• Welcomes new members, potential members, and guests at all functions;
• Welcomes and introduces new members to the chapter officers and committee chairs;
• Responds to personal and professional events in members’ lives; ensures that “cliques” do not develop; and
• Reports to the board at all chapter meetings.

Nominating Committee:

• Chaired by Immediate Past President.
• Must have minimum of three active members on the committee
• Identifies needed board member skills, prepares slate of officers and oversees election process according to bylaws preparing and distributing ballots, tallying votes and announcing winners.

Special Events Committee:

• Plans and promotes holiday and other social events for the chapter.

Sponsorship Committee:

• Develops and coordinates a sponsorship program for the chapter;
• Actively recruits potential sponsors;
• Markets sponsorship opportunities;
• Lists benefits clearly;
• Ensures all benefits are given; and
• Supplies IFMA headquarters, via Chapter Liaison, with a copy of sponsorship program and benefits.

Strategic Planning Committee:

• Develops a three to five year long-range strategic plan to enhance the ability of the chapter leadership to serve its members;
• Utilizes IFMA’s strategic planning process for chapters;
• Sends copy of completed strategic plan to IFMA headquarters for chapter records; and
• Provides copy of the strategic plan to the Historical committee for chapter records.  IFMA headquarters offers facilitation of the strategic plan process free of charge to all chapters.

Succession Planning Committee:

• Review and use the Succession Management Tools and Resources available online in Chapter and Council Leader Tools and Resources
• Identify a Volunteer Coordinator
• Actively engage members in chapter volunteering
• Develop clear position descriptions, expectations, and time commitments for all volunteer positions
• Identify organizational needs
• Identify the talent pool
• Nurture and recognize volunteers

Young Professionals/Emerging Leaders Committee:

• Organizes events for younger members/members new to the profession
• Considers and recommends chapter services specifically for this group to the Chapter Board
• Develops opportunities for mentoring
• Keeps informed about activities of IFMA’s Emerging Leaders Committee
• Attends YP and EL events at World Workplace to learn what other chapters are doing in this area.